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Planned Change and Facilities
Courtesy of the Nonprofit Finance Fund

	*General*			*Specific*
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	ASSESSING	CHOOSING	PAYING	IMPLEMENTING
TOPIC	Evaluate the potential of all facets of the organization	Explore facilities options that balance program needs and organizational readiness	Match the money sources and timing with the project	Carry out your facility plan
KEYS TO SUCCESS	Be realistic and honest about your assumptions	Ability to adapt dreams to meet means	Constant updating of project budget and cash flow	A well-conceived plan and good control over the project
TASKS	Examine: 1. The clarity of program goals 2. The market for program 3. Organizational structure 4. Functioning of the board 5. Financial health 6. Financial and managerial growth potential	1. Determine project budget range 2. Locate the sources of money 3. Plan for organizational change 4. Evaluate your options and narrow your choices 5. Identify all of the costs involved a) up-front costs b) implications of on-going costs 6. Make final choice 7. Determine organizational budget in the new space 8. Look at timing of the cash flow	1. Set capital campaign goal 2. Coordinate leadership 3. Identify prospects 4. Analyze timing of incoming money with outgoing expenses 5. Examine borrowing	1. Select a project team 2. Finalize design 3. Develop phasing approach 4. Maintain control of costs and timing
SOURCES OF HELP	Board Peers Program consultants Audience history Financial consultants Fundraising counsel	Board Architects Real estate brokers Financial consultants Cost estimators Fundraising counsel Lawyers	Board Fundraising consultants Financial consultants Lenders Lawyers	Board Architects Engineers Construction personnel Cost estimators Project manager
ONE LAST QUESTION	Are you clear about your future program goals?	Can you balance your budget in the new space?	Do you have contingency plans for unforeseen costs?	Have you allocated sufficient staff resources to manage the project?

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